Document Management for Healthcare

In healthcare organisations, such as the NHS, it is essential that patient confidentiality is always maintained to sustain the trust between patients and staff. Therefore, having an effective document management policy is an essential part of a healthcare organisation’s privacy policy.

Being able to access patient information quickly and securely is an important part of any healthcare organisation. At Secure Storage, we provide a document scanning service that allows you to search for your documents in digital form, which frees up time to spend with your patients. Document scanning also reduces the need for physical documents to be stored, enabling you to work towards a paperless office.

At Secure Storage Services, we provide document storage, shredding and scanning to all types of healthcare organisations, including the following:

• NHS
• Private medical care
• Assisted living
• Community care, such as drug treatment, mobility
• …and more

Dangers of Medical Identity Fraud

As a healthcare organisation, it is your responsibility to ensure that patient information does not fall into the wrong hands. This can result in fraudsters illegally accessing prescription drugs to sell on the black market. Health insurance policies can also be misused, with disastrous consequences. Criminals are constantly looking for new ways to steal patient information, putting pressure on healthcare organisations and costing money. Take the stress out of your document management by letting Secure Storage Services do it for you.

Medical Document Scanning

Patient records and healthcare documents are an important element of any healthcare facility to ensure that processes are maintained, and patient information is easily accessible.

At Secure Storage Services, we offer medical document scanning to make accessing healthcare documents easier than ever before. By choosing to outsource document scanning, more time is available to focus on important tasks day to day and frees up much-needed time.

Medical document scanning enables you to access any patient records you may need immediately and easily.

Medical Document Shredding

At Secure Storage, we also offer medical document shredding services to help you manage your healthcare documents.

We do this in line with legal requirements and ensure that all documents are destroyed completely and safely.

For efficient and secure document management for healthcare, call Secure Storage Services now on 0151 293 4000 or fill in our enquiry form.

Frequently Asked Questions 

What types of records should be scanned? 

There are many benefits to digitising all your paper documents but documents containing private and sensitive information should be first on the list. Documents such as patient health records, GP medical records, X-ray records and imaging and medical notes should all be digitised for easier access and to adhere to privacy laws. 

How many records can be scanned at once? 

We provide a service known as bulk scanning. This is when we scan all your documents at once at our document scanning facility. This is a more costly option but speeds up the retrieval process. Bulk scanning will free up a lot of space in the office and make it easier to access the documents. While there is no exact number, the number of records we can scan far surpasses what you could do on your own. 

Are documents stored securely? 

Secure storage is at the core of our business ideals. We will arrange with our vehicles the safe and secure transportation of your documents to our depot in the Wirral where there is a state-of-the-art filing, indexing, and tracking system. Our facility is guarded 24 hours a day, 7 days a week by an experienced and CRB checked team of security guards.

We also employ a state-of-the-art CCTV system so there are always eyes on your documents. The document boxes will be kept in a dust-free and at a constant temperature of 21 degrees Celsius to avoid degradation.