Medical Document Shredding

Shredding of medical documents such as patient records is a highly sensitive task which needs to be handled with the utmost care in regards to confidentiality and security. With our offsite secured shredding service, you can be guaranteed that your documents will be handled and shredded with security and confidentiality being our main priority.

This service is ideal for any medical practice whether that be the NHS, Health and Social Care Organisations (Private and Public), General Practices, Health Trusts, Dental Practices etc.

What is Medical Document Shredding?

Medical document shredding is the process of disposing important and confidential documents through the use of the latest shredding technology. This ensures that your important medical documents will be completely destroyed and won’t be able to get into the wrong hands.

We are experienced in our field and are able to provide a highly secured shredding service for companies that handle important and confidential documents, our process exceeds the standards set by the UK government, EU regulators and the DIN.

Why is it Important to Dispose of Old and Unwanted Records?

Medical documents and documents, in general, can take up unnecessary office space which can be better utilised. If you have a vast number of documents and records spread all over your office, you could open yourself up to serious consequences.

One of those consequences is the loss of important records due to the overwhelming amount of paperwork, we tend to find that this happens a lot in cluttered office spaces as it very difficult to keep records organised.

The time saved from trying to find records could be invaluable to you as a medical practice and can help create more time for your medical professionals to focus on more important tasks.

Having a cluttered office is also a health and safety risk with the possibility of records/documents blocking potential escape routes in the event of a fire. 

If you wish we can also scan your medical documents and provide you with a digital version, you can then re-print documents as you need them,

Protect Patients Data

Providing medical document shredding services is critically important for compliance with the General Data Protection Regulation (GDPR). GDPR is a comprehensive data protection law that applies to all organisations handling personal data, including medical records. Here’s how medical document shredding aligns with GDPR requirements:

Ensuring Data Confidentiality and Security

GDPR mandates that personal data must be processed in a manner that ensures its security, including protection against unauthorised or unlawful processing and accidental loss, destruction, or damage.

Medical records contain highly sensitive personal information, and improper disposal can lead to data breaches, unauthorised access, and potential misuse. Shredding medical documents ensures that these records are completely destroyed and cannot be reconstructed, maintaining confidentiality and protecting patient privacy?.

Compliance with GDPR Principles

GDPR outlines several key principles, including data minimisation and storage limitation, which require organisations to retain personal data only for as long as necessary and to dispose of it securely when no longer needed. Medical document shredding aligns with these principles by ensuring that outdated or unnecessary medical records are securely destroyed, reducing the risk of data breaches and ensuring compliance with the regulation's requirements?.

Protecting Against Data Breaches

Data breaches can result in severe penalties under GDPR. Secure shredding of medical documents helps prevent data breaches by ensuring that sensitive information is irretrievably destroyed. This proactive approach significantly reduces the risk of confidential patient data being exposed or falling into the wrong hands.

Demonstrating Accountability and Due Diligence

GDPR requires you to demonstrate accountability and compliance with its regulations. By implementing secure medical document shredding practices, you can show that your healthcare organisation is taking appropriate measures to protect personal data. This includes maintaining records of shredding activities, such as certificates of destruction, which can serve as evidence of compliance in case of audits or investigations.

Why Should Medical Companies Consider Using an Offsite Shredding Company? 

There are many benefits to using our offsite shredding service with the main benefit being the security of your documents which are collected by a secure vehicle that arrives at your premises. 

When the driver arrives they will have a security badge to confirm that they are an employee of secure storage services, all our employees go through rigorous checks (in line with BS7858) before joining which includes a full CRB check. 

If you are happy with the service we provide you might also be interested in our scheduled paper shredding service, this gives you the option to arrange unwanted documents/records to be picked up on planned basis each month/week.

All paper that is shredded by Secure Storage Services is done so in line with British Standard BS160.

Will the Medical Records be Secure while at Your Premises? 

The highly secure transfer of your documents to our depot as detailed above should give you a brief idea on how serious we take security at Secure Storage Services.

While your documents are at our premises waiting to be shredded, they will be monitored 24/7 by our state of the art CCTV technology. The building can also only be accessed through the use of our secure entry system which is designed to make the premises inaccessible to non-authorised personnel.

All our staff are well trained and aware of the absolute importance of keeping the depot as secure as possible, every staff member has undergone a full DBS check before joining our team.

Is it Environmentally Friendly?

Secure Storage Services are committed to our environmental duties, we aim to recycle as much waste as we possibly can.

When using our document shredding service, all paper will be recycled after the shredding process. By recycling your materials through us you will receive many benefits which includes exemption from landfill tax, an increase in your reputation as a green company, better public image by showing care for the environment and the best thing is that you can receive all these benefits with very minimal input.

Contact us Today

If you would like further information on our medical document shredding service then please contact us today on 0151 293 4000. All of our documents are stored and shredded according to ISO standards. When your documents are shredded, you will be issued a certificate of destruction upon request. This can be used as evidence that your compliance obligations have been met.