Secure Document Storage and How It Works

Secure document storage is the process whereby documents (usually things like medical records, client data, and confidential paperwork) are stored in a physical archive location or on a secure online filing system.

How We Manage the Secure Storage of Documents

 Inefficient filing systems can lead to unintended duplication of documents and extra time spent trying to find the right file, which is why we’ve made our secure document storage process as easy as possible: 

1. You can call Secure Storage Services or fill out an inquiry form to get started with your secure document storage. 

2. Once you’re set up with us, you can begin (if you haven’t already) compiling your documents into boxes - or we can do it for you!

3. Each item you leave with us is assigned a code for easy access. These documents are then stored in one of our secure facilities.

4. We’ll provide you with email access to any documents you need for easy retrieval, at your convenience. 

The Benefits of Secure Document Storage

Using a secure document storage company like ours, you can take advantage of a range of benefits like: 

• Physical and digital protection of documents from theft and accidental damage. 

• 24/7 surveillance and secure access controls to prevent unauthorised access to your data. 

• Our process meets legal obligations like GDPR, HIPAA (for health-related documents and patient files), and FCA requirements (for financial documents like customers’ personal data).

• Secure backups and access to vital documents with a quick turnaround. 

• Reduced business downtime as we can take care of everything from storage to retrieval. 

• Save on valuable office space by removing the need for cluttered document storage archive rooms. 

• Accommodation of business growth, as we can store more secure documents at our facilities so that your business can remain structurally the same. 

• Reduced risk of misfiling or accidental loss. 

• Ensures documents are stored securely and in an organised manner to comply with audits. 

• Bulk shredding of documents that reach the end of their lifecycle, if required. 

So, whether you’re interested in the secure storage of documents or desperately need secure document storage online, Secure Storage Services is here to help you and your business succeed.

For all your document storage needs, call Secure Storage Services now on 0151 293 4000 or fill in an enquiry form.