Document Storage in Bolton

Welcome to Secure Storage Services document storage services in Bolton, Greater Manchester. Here, we shall teach you all about our offerings in the area. Based on this information, you may choose to contact our sales team to receive a full and free quote for all your document storage needs on 0151 293 4000 or submit an enquiry through this website.

An overview of our services in Bolton

Our document storage services in Bolton ensure your documents are kept secure, safe, completely accessible and compliant. We employ cutting-edge technology, proven methods and industry-leading procedures. We also have the experience to put our customers in control of the information that we store on their behalf within minutes.

Our storage facility is over 25 metres high. Here, we hold around 100,000 storage boxes. Thanks to our investment in high-tech storage technology, we are able to recall the exact location of each document we store on our customers' behalf.

Document storage options we provide in Bolton

There are two main ways you may store your documents with us, either by file storage or office box storage. By far, the most popular form of storage is office box storage. There are around 100,000 office boxes located in our storage facility, and we are able to accommodate your needs too.

Benefits of Document Storage in Bolton

If you run a Bolton-based business we can collect and store all your paperwork away until needed. You can be assured your documents will be safe until needed, and access to documents will be restricted to only selected individuals.

Some of the benefits of using our secure document storage facility include:

1. Preservation of Original Documents: Our Physical document storage facility allows you to preserve original paper documents in their authentic form. This is crucial for records, historical documents, and legal paperwork.
2. Security: Our storage facility provides a secure environment to safeguard your documents from theft, unauthorised access, or damage. Access to our storage facility is highly restricted and monitored.
3. Compliance: Many industries and organisations have legal requirements for retaining physical copies of documents for a specific period. The utilisation of our secure physical storage helps ensure compliance with these regulations.
4. Easy Access: When we store your documents and records. We can organise document retrieval onsite or via a digital copy for ease of access.
5. Reduced Office Clutter: Storing documents offsite in our dedicated facility frees up valuable office space, reducing clutter and making room for more productive uses.
6. Disaster Recovery: Physical documents stored here at secure storage are less vulnerable to on-site disasters such as fires, floods, or accidents. This ensures that critical documents are protected and can be recovered in case of emergencies.
7. Legal Protection: Physical copies of contracts, agreements, and legal documents can serve as legally binding evidence if required, providing a tangible record of transactions and agreements. At our secure storage facility, we can guarantee their safety and security.
8. Historical Preservation: For institutions or individuals with historical or archival documents, physical storage at our facility helps preserve these valuable materials for future generations, ensuring their authenticity and integrity.
9. Privacy: Our paper document storage offers an extra layer of privacy, as it doesn't rely on digital technology susceptible to hacking or data breaches. This is especially important for sensitive or confidential information.
10. No Technology Dependency: Unlike digital storage, physical document storage doesn't rely on electronic devices, software, or the need for regular updates. It's a low-tech solution that can be accessed without electricity or technical expertise.

Our physical paper document storage facility offers several advantages, including document preservation, security, compliance with legal requirements, efficient organisation, and easy access. 

Our commitment to speedy retrieval

To access these boxes, our we offer racking access vehicles or 'RAVs'. These RAVs move two metres per second horizontally and one metre per second vertically.

Using these RAVs means Secure Storage Services is able to locate and retrieve your valuable information quickly and safely.

How your documents are retrieved

All boxes are tagged with a yellow tag known as a RFID. This stands for 'Radio Frequency Identification.' If you wish to map the location of 100,000 boxes by hand, it would take you up to two years. But with our RFID technology, we are able map the location of these boxes in under two weeks. And this gives us the ability to locate your documents in just minutes.

Our investment in security

Employee access is restricted to only the areas they need. In addition, all employees must pass a background check and undergo rigorous training. Every single year, we conduct thousands of hours of safety training. We are serious about safety and security.

Our storage facility is monitored 24/7. This is not only about security, but also temperature changes too. We have invested in a VESDA early smoke detection system that continuously samples the air quality and alerts us to the existence of any possible smoke particles. This ensures your documents are not at risk of being damaged by fire.

Our facility is monitored by 24/7 CCTV cameras. These cameras cover all external and all internal entry points into and out of our storage facility. We are also committed to efficiency and safety. Our facility also benefits from a water suppression system and sprinklers.

This all reinforces our commitment to protecting your securely stored documents in Bolton.

Our investment in expertise

We also employ a team of experienced data entry operators who specialise in a number of skills such as data retrieval, special processing activities, data entry and file room management. Our staff also work with you off-site at your facility to plan and execute complex document storage projects on your behalf. 

Find out more

To partner with Secure Storage Services for secure, safe, completely accessible and compliant document management solutions in Bolton, contact our sales team today on 0151 293 4000 or submit an enquiry through this website.