Offsite Document Storage

Managing paper documents and physical records can quickly become overwhelming for businesses of all sizes, especially when space is at a premium. Secure Storage provides robust offsite document storage solutions that free up valuable office space, enhance document security, and ensure compliance with data protection regulations.

What is Offsite Document Storage?

Offsite records storage is a secure, convenient method of storing physical documents outside of your business premises. While onsite storage may initially appear practical, storing documents internally consumes valuable office space and resources. Outsourcing to an offsite document storage facility allows businesses to manage their paper records effectively, ensuring secure storage and rapid retrieval when needed.

How Does Offsite Document Storage Work?

With our secure document storage services, the process is seamless:

• Collection: Our records management specialists securely transport your paper documents to our offsite storage facility, utilising sturdy storage boxes for protection.

• Indexing: Upon arrival, documents are catalogued and organised, ensuring quick retrieval when you request files.

• Scan on Demand: When you need specific documents, simply submit a request. Our efficient service ensures you'll receive scanned copies the same day via email or our secure web portal.

• Secure Destruction: Once documents become unnecessary, we provide secure destruction services, ensuring sensitive information is securely destroyed, complete with an audit trail for compliance.

Why Choose Offsite Records Storage?

There are many reasons why you should consider offsite document storage.

The key benefit of using an offsite storage facility such as the one we offer at Secure Storage Solutions is down to maintaining your duty as a private or public company in following data protection laws put in place by the government.

With the recent GDP regulations coming into effect in 2018, the laws surrounding the way companies store and use customer data has been tightened further with harsher sanctions being inflicted upon any company that is deemed to be in breach of the regulations.

Due to the increased scrutiny surrounding data, a lot more companies are starting to take storage of company data and documents more seriously. This is why offsite storage is a growing offering with many companies deciding to keep their records as safe as possible in a highly secure facility such as the one offered at Secure Storage Solutions.

Enhanced Security

Our secure document storage facilities employ advanced security measures, protecting your sensitive data from falling into the wrong hands. With CCTV, strict access controls, and trained personnel, your records are kept completely secure.

Compliance with Data Protection

Adhering to the Data Protection Act and GDPR regulations is mandatory. Offsite document storage supports compliance, reducing risks associated with data breaches. We stay aligned with standards set by the Information Commissioner's Office, ensuring your documents meet compliance requirements.

Space Management and Cost Efficiency

Moving your entire on premises records to an offsite document storage facility saves space, allowing your business to use valuable office space more productively. Rather than simply storing a few boxes onsite, you can repurpose space for revenue-generating activities, ultimately supporting business continuity and growth.

Protection Against Natural Disasters

Natural disasters such as floods and fires pose serious threats to onsite storage. Our secure facility offers robust flood protection and other disaster mitigation measures, safeguarding your important documents and ensuring business continuity.

Industries Benefiting from Offsite Document Storage

Offsite records storage is advantageous for businesses generating significant amounts of paperwork, including:

• Legal Firms

• Financial Institutions

• Healthcare Providers

• Insurance Companies

• Real Estate Agencies

• Government Departments

• Architectural Companies

• Engineering Companies

• Educational Authorities and Universities

• Energy Companies

• Manufacturing Companies

• High Street Retailers

• E-commerce Organisations

Comprehensive Records Management Solutions

At Secure Storage, we provide more than just secure storage. Our records management services help manage your documents effectively, improving information management and supporting digital transformation initiatives. We convert your physical documents into digital formats, available through a secure online web portal, greatly enhancing accessibility and convenience.

Benefits of Choosing Secure Storage

• Document Security: Robust security protocols protect your sensitive data.

• Accessibility: Request files easily through our user-friendly web portal.

• Compliance Assurance: Full adherence to data protection laws and regulations.

• Efficiency: Save space and resources, and redirect your efforts toward core business activities.

• Audit and Compliance: Transparent audit trails and secure destruction services.

Pricing and Consultation

Secure Storage offers clear, upfront pricing tailored to your needs. We factor in volume, scanning needs, and access frequency. Contact us today for a comprehensive quote.

For further details about our offsite document storage services, contact us at 0151 293 4000  or complete our online enquiry form.